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Special Instructions and FAQs for Applicants to the Department of Public Health, Aruba

Special Instructions

ECFMG partners with the Department of Public Health, Aruba to primary-source verify medical credentials of internationally educated physicians who are applying for registration to practice medicine in Aruba. Beginning 15 August 2021, if you

  • obtained your basic medical qualification in a country other than Aruba
    AND
  • have never been registered to practice medicine with BIG in the Netherlands,

you must have certain required medical credentials verified through EPIC in order to apply for registration with the Department of Public Health, Aruba.

To have your credentials verified through EPIC in support of an application to the Department of Public Health, Aruba, complete the following steps:

Step 1 – Confirm you are eligible to register with the Department of Public Health, Aruba.

To review and confirm eligibility criteria with the Department of Public Health, Aruba, please visit www.dvg.aw.

Step 2 – Establish an EPIC Account.

See Getting Started for complete instructions. Once ECFMG has processed your request and established your EPIC Account, ECFMG will e-mail you login information so you can access your EPIC Account.

Step 3 – Confirm your identity with EPIC.

See Confirming Your Identity with EPIC for detailed information. Confirming your identity with EPIC requires you to submit an EPIC Identification Form (EIF). Once this form has been accepted by ECFMG, you will be able to upload credentials required by the Department of Public Health, Aruba to EPIC for primary-source verification.

Step 4 – Upload each credential required by the Department of Public Health, Aruba, and select the Department of Public Health, Aruba to receive an EPIC Report once the credential is verified.

Log in to your EPIC Account and upload the required credentials for primary-source verification. See Credentials Required by the Department of Public Health, Aruba below to determine which credentials you need to upload. As you upload each credential, be sure to select the Department of Public Health, Aruba to receive an EPIC Report once the credential is verified.

Note: If you do not select the Department of Public Health, Aruba to receive an EPIC Report on a credential at the time you upload it, you will be required to send an EPIC Report to the Department of Public Health, Aruba once the credential is verified.

Note: If your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you do not need to upload the credentials that were previously verified by ECFMG. These credentials will be added to your EPIC Portfolio at no cost. Simply provide your USMLE/ECFMG ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.

Step 5 – Submit your application to the Department of Public Health, Aruba.

If you have questions regarding the application processes of the Department of Public Health, Aruba, please contact the Department of Public Health, Aruba by sending an e-mail to directie@dvg.aw, calling +297-522-4200, or visiting www.dvg.aw.

Step 6 – Ensure reports on all required, verified credentials have been sent to the Department of Public Health, Aruba.

If you selected the Department of Public Health, Aruba to receive an EPIC Report when a credential was uploaded, that report will be sent to the Department of Public Health, Aruba automatically once the credential is verified.

If you did not select the Department of Public Health, Aruba to receive an EPIC Report at the time you uploaded the credential, you must go to the “My Reports” tab in your EPIC Account and request an EPIC Report for the Department of Public Health, Aruba. Be sure to select the Department of Public Health, Aruba from the drop-down list when sending your report.

Credentials Required by the Department of Public Health, Aruba

Credentials required by the Department of Public Health, Aruba are:

  • Final Medical Diploma
  • Specialist Qualification (if applicable)
  • Certificate or Letter of Good Standing (CGS): A CGS is required for
    • any location where you currently hold a license/registration
      AND
    • any location where you previously held a license/registration.

Instructions for Submitting a CGS

A Certificate or Letter of Good Standing (CGS) confirms that you currently hold or previously held a license/registration to practice medicine in good standing from your country of graduation or practice location.

To obtain your CGS:

  1. Request the appropriate medical regulatory authority in the location where you are or were licensed to send confirmation of your good standing to ECFMG via e-mail at info@ecfmgepic.org or by mail to:
    ECFMG
    Attn: EPIC CGS
    3624 Market Street
    Philadelphia, PA 19104 USA
  2. Complete the Notification of Certificate/Letter of Good Standing Request and upload it to your EPIC Portfolio as a Medical Registration/License to Practice Medicine, selecting the Department of Public Health, Aruba to receive an EPIC Report once verified.

Once we receive confirmation of your good standing, we will use this confirmation to complete your verification request and report on your good standing to the Department of Public Health, Aruba.

Please note: The CGS must be sent to ECFMG directly by the appropriate authority and demonstrate that you are or were licensed in good standing. It must have been issued within 90 days of the date you apply to the Department of Public Health, Aruba. If this requirement is not met, you will need to request a new CGS.

If the medical regulatory authority will not send confirmation of good standing directly to ECFMG, or if there is no medical regulatory authority in your country, please contact us at info@ecfmgepic.org for assistance. Please include “DOH-Aruba: CGS” and your EPIC ID in the e-mail’s subject line.



If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

For more information on applying to the Department of Public Health, Aruba for registration to practice medicine in Aruba, or on the credentials you are required to submit as part of the registration process, please visit the Department of Public Health, Aruba’s website at www.dvg.aw or contact them at directie@dvg.aw or +297-522-4200.

Frequently Asked Questions

Please also read the general Frequently Asked Questions in the For Physicians section of the website.

About Applying to the Department of Public Health, Aruba

I am applying to the Department of Public Health, Aruba for registration; do I need to use EPIC?

Beginning 15 August 2021, medical graduates applying for registration with the Department of Public Health, Aruba who obtained medical qualifications outside Aruba, and who have never been registered to practice medicine with BIG in the Netherlands, will need to create an EPIC Account and have their credentials primary-source verified through EPIC.

Which credentials do I need to submit to the Department of Public Health, Aruba through EPIC?

The following credentials are required by the Department of Public Health, Aruba in support of your application for registration to practice medicine in Aruba:

  • Final Medical Diploma
  • Specialist Qualification (if applicable)
  • Certificate or Letter of Good Standing (CGS): A CGS is required for the location where you are currently licensed and for any other location where you have previously held a license. Each CGS that you submit must be issued within 90 days of the date you apply to the Department of Public Health, Aruba. If this requirement is not met, you will need to request a new CGS.

If you have questions regarding the credentials you are required to submit, please contact the Department of Public Health, Aruba at directie@dvg.aw or +297-522-4200.

How soon after applying for registration to the Department of Public Health, Aruba do I need to upload my credentials to EPIC?

We recommend that you create an EPIC Account and upload your credentials to EPIC as soon as possible after you have decided to apply to the Department of Public Health, Aruba. Through EPIC, your credentials are verified directly with the issuing institution. The time required to complete the verification of credentials varies and depends on a number of factors, including the time it takes for the issuing institution to respond to verification requests.

About Using EPIC

Will I have access to my medical credentials after I apply to the Department of Public Health, Aruba?

Yes. The credentials that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these credentials along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will the Department of Public Health, Aruba have access to my EPIC Portfolio?

No. The Department of Public Health, Aruba will not have direct access to your EPIC Portfolio. The Department of Public Health, Aruba will have access only to the credentials and verification reports that you make available to them through EPIC.

I requested that EPIC Reports on my verified credentials be provided to the Department of Public Health, Aruba. How do I know if the Department of Public Health, Aruba received the verification reports and copies of my credentials?

Once your credentials have been verified and EPIC Reports have been sent to the Department of Public Health, Aruba, the reports and copies of your credentials can be accessed by the Department of Public Health, Aruba through the EPIC Report Portal. If you need to confirm whether the Department of Public Health, Aruba has accessed your reports through the Report Portal, contact the Department of Public Health, Aruba at directie@dvg.aw or +297-522-4200.

Can I select the Department of Public Health, Aruba to receive EPIC Reports only once, or should I do it for every credential individually?

An EPIC Report will only be sent for a credential if you indicate a report should be sent for that credential. You should request a report for the Department of Public Health, Aruba for each credential required by the Department of Public Health, Aruba.

Do I need to use EPIC when applying to the Department of Public Health, Aruba if my credentials have already been verified by ECFMG for a purpose other than applying to the Department of Public Health, Aruba?

If your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you will need to create an EPIC Account and use EPIC to provide your credentials and verification reports to the Department of Public Health, Aruba. However, you will not need to upload the credentials that were previously verified by ECFMG; they will be added to your EPIC Account at no cost. Simply provide your USMLE/ECFMG ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.

If I have questions or problems regarding EPIC, should I contact EPIC or the Department of Public Health, Aruba?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your credentials, managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions about applying to the Department of Public Health, Aruba —such as necessary documentation, required credentials, or registration categories—please contact the Department of Public Health, Aruba at directie@dvg.aw or +297-522-4200.

Last updated July 28, 2021