Using EPIC

Using EPIC is easy. With EPIC, you can:

• upload your medical credentials directly to ECFMG through a secure web portal
• have those credentials verified using ECFMG’s rigorous and internationally respected verification process
• store your verified credentials electronically in one secure location
• send reports demonstrating the authenticity of your credentials to any evaluating organization anywhere in the world

Once you have established your EPIC Account and you have a valid EPIC Identification Form (EIF) on file, you can start building your portfolio of credentials.

You can add medical credentials to EPIC by uploading them through the “My Credentials” tab of your EPIC Account. For more information on the credentials you can add to your EPIC Portfolio, including definitions and document specifications, see Medical Credentials below.

As we receive your credentials, they will be primary-source verified using ECFMG’s rigorous, multi-step process—a process that has been used to verify more than 800,000 medical credentials over the last three decades. You will be able to monitor the status of your credentials verification through the “My Credentials” tab.

Once we have received verification of a credential, you will be able to send EPIC Reports demonstrating the authenticity of that credential to organizations around the world. These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving the reports will have the confidence of knowing they are coming directly from ECFMG. For more information, see EPIC Reports below.

There are fees associated with the services you request through EPIC. For more information on fees and payment, see Fees.

As an EPIC Account holder, you are also responsible for reading and becoming familiar with the ECFMG Policies and Procedures Regarding Irregular Behavior.

EPIC Reports are an innovative way to demonstrate the authenticity of your credentials—with just a few clicks you will be able to request verification reports for any organization involved in evaluating your qualifications.

Physicians can use EPIC to request that their credentials, and reports verifying the authenticity of those credentials, be sent to any organization anywhere in the world. ECFMG works with medical regulatory authorities around the world in the verification of credentials for their applicants; see EPIC Partner Organizations for more information. In the United States, where medical licensure is granted by authorities (“state medical boards”) of the individual states and territories, ECFMG works closely with the Federation of State Medical Boards (FSMB) and its Federation Credentials Verification Service (FCVS). Nearly all U.S. state medical boards accept FCVS for licensure and some require that applicants for licensure use FCVS. If you are considering licensure in a U.S. jurisdiction, you should verify licensure application requirements directly with the jurisdiction.

There are two ways to request an EPIC Report.

1. Request an EPIC Report when you upload your credential so that a report is sent automatically as soon as the credential is verified. As you upload your credential, you will have the option to request that one EPIC Report be sent automatically once your credential has been verified. To request this, select the entity to which you would like the report sent from the list provided at the time you upload your credential. Please note, only entities that have established EPIC Report Portal Accounts will be available in the list. To send a report to any entity not included in the list provided, or to send additional EPIC Reports, you can request the report through the “My Reports” tab after your credential has been verified (see #2 below).
   
   Certain entities that have Report Portal accounts have requested to be notified when their applicants' credentials have been sent for verification through EPIC. If the entity you select has elected to receive EPIC notifications, a notification will be sent automatically once your credential has been sent for verification. To learn more about the information included in notifications, visit the Frequently Asked Questions for Physicians.
   
   Important Note: The option to request an EPIC Report at the time a credential is uploaded was implemented on January 10, 2018. If your credential was submitted prior to January 10, 2018, you did not have this option and a report will not automatically be sent for your credential. To send an EPIC Report, you must request the report through the "My Reports" tab (see #2).
   
   
2. Request an EPIC Report through the "My Reports" tab after the credential has been verified. Once we have received verification of a credential you uploaded to EPIC, we will notify you so that you can request verification reports for that credential. To request an EPIC Report, click the “Request Report” button on the “My Reports” tab in your EPIC Account. Then, select the credential for which you are requesting a report from your list of verified credentials and provide information about where you would like ECFMG to send the report.
   
   You can select a report recipient from our database of more than 2,500 regulatory authorities, medical schools, and other institutions around the world, or you can enter the name, city, and country of an organization that does not appear in our database. If the organization to which you are sending the report does not have an EPIC Report Portal Account, you also will be required to provide the e-mail address to which the report should be sent.

Included on each EPIC Report are:

• the name, date of birth, and gender in your EPIC record
• your name as it appears on the credential
• your EPIC ID
• your photo
• the date the report was issued
• the name, city, and country of the entity for which the report was generated
• the type of credential
• the name and location of the institution that issued the credential

Each EPIC Report is also accompanied by:

• a copy of the credential
• a copy of the English translation you submitted, if the credential is not in English
• a copy of the verification form completed by the verifying institution, if the report recipient has an EPIC Report Portal Account

These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving them will have the confidence of knowing they are coming directly from ECFMG.

If the organization to which you have sent an EPIC Report has an EPIC Report Portal Account, the report will be available for one year following the date the report was sent.

If the organization to which you have sent an EPIC Report does not have an EPIC Report Portal Account, the report will be available for 60 days. Please note: If you are asked to provide an e-mail address for the report recipient at the time you request a report, the organization does not have an EPIC Report Portal Account.

If an organization indicates that they need access to your report after the expiration period, you will need to request a new report for that organization and pay the associated fee. Please visit the EPIC Fees page for information on current pricing.

EPIC Reports are intended only for the report recipient (the entity you enter when you request a report) and are valid only if the report recipient obtains the report through the EPIC Report Portal.

You can request an EPIC Report for yourself, but you cannot send that report to or share it with other individuals or organizations. If you name another entity as a report recipient, neither you nor the report recipient can send that report to or share it with third parties. ECFMG makes no claims about the authenticity of any verification report not obtained by the report recipient through the EPIC Report Portal. Any reproduction, transfer, distribution, or other dissemination for use other than by the report recipient is strictly prohibited and could result in legal action.